Free Download: Expense Authorization Policy Template

Download Our Expense Authorization Policy Template

What is a Nonprofit Expense Authorization Policy?

A nonprofit expense authorization policy governs the approval and management of an organization’s expenditures. It’s designed to ensure transparency, accurate reporting, regulatory compliance, and effective use of resources.

Expense authorization policies should be subject to regular reviews and updates to align with organizations’ evolving financial needs, paving the way for continuous responsible financial management.

Use This Accounting Template To…

• Define individuals who are authorized to approve expenses (Executive Director, Board of Directors, Department Heads, etc.) and specific limits for each of them.
• Outline a robust expense reporting system that requires appropriate documentation for any incurred expenses.
• Promote accountability through detailed reports, including original receipts, contracts, invoices, and other supporting documents.
• Determine what expenses are eligible for reimbursement based on policy compliance, as well as how the finance department will review and process reimbursement requests.